Depreciation report RFP builder
Answer a few questions about your building and get a complete request for proposals, ready to send to providers. Free, no account, and nothing you type leaves your browser.
Your request for proposals
Minute wording for council
Two resolutions, ready to adapt: one to issue the RFP, one to award the contract.
Who to send it to
Send the same RFP to at least three firms that serve your area. Our free list of BC depreciation report providers is sorted by region, and no provider pays us anything.
What this RFP covers
The builder produces a ten-part request for proposals that follows section 94 of the Strata Property Act, section 6.2 of the Strata Property Regulation, and the province's guidance on choosing a provider:
| Section | What it does |
|---|---|
| Invitation and deadline | States your strata's deadline under Regulation 6.21, worked out from your region and your last report. |
| The property | Lots, buildings, type, age, sections and the components that drive cost. |
| Scope of work | Every item section 6.2 requires: inventory from a site visit, the 30-year forecast with stated assumptions, at least three funding models, and the preparer's relationship disclosure. |
| Qualifications | The six professions in Regulation 6.2(0.1), insurance, and a no-referral-fee confirmation. |
| Proposal contents | Fixed fee, site visit plan, timeline, team, sample report, references. |
| Evaluation | A weighted table, because the cheapest bid may not be the best. |
| Timeline, documents, rules, contact | Equal information for every bidder, one contact, a written fixed-price contract. |
It also writes two council resolutions in the format used in BC strata minutes: one to issue the RFP, and one to award the contract with the funding source.
Questions councils ask
What should a depreciation report RFP include?
A description of the property, the scope of work required by section 6.2 of the Strata Property Regulation, the qualifications the preparer must hold, what each proposal must contain, how proposals will be evaluated, a timeline, and one contact for questions. The builder on this page includes all of them.
How many providers should we send the RFP to?
At least three. The province suggests building a list of qualified providers from impartial recommendations and allowing at least four to six weeks for responses.
Does the strata need owner approval to issue an RFP?
Issuing a request for proposals is usually a council decision, recorded in the council minutes. Paying for the report is a separate question: it can come from the operating fund, or from the contingency reserve fund with a majority vote at a general meeting under section 96 of the Strata Property Act. Check your bylaws for any contracting rules.
Is anything I type stored or sent anywhere?
No. The RFP is assembled in your browser. Nothing is sent to StrataMinutes or to any provider until you choose to email it yourself.
The RFP is free. So is your first month of minutes.
Every step of getting a depreciation report ends in a council minute. StrataMinutes turns your rough notes into complete, professionally formatted minutes that meet the Strata Property Act, usually within minutes.
Free for 30 days, then $29 a month. Cancel anytime.
Related guides
Depreciation Reports in BC: the Complete Guide
Depreciation Report Providers in BC
30-Year Reserve Fund Calculator
Council Meeting Agenda Template
General information for BC strata councils, not legal advice. Have your contract reviewed before you sign it.