A professional minute-taking service for BC strata councils

In most BC stratas the minutes fall to whichever volunteer could not say no fast enough. The result is a job that eats an evening after every meeting, produces documents in a different style each year, and quietly creates legal exposure when a motion or vote result goes unrecorded. StrataMinutes exists to take exactly that job off the council's plate, without adding a stranger to your meeting or a line item your treasurer has to defend.

What you receive after every meeting

• Complete minutes, professionally formatted, with attendance, motions with movers and results, financial figures as reported, correspondence, action items, and adjournment in the standard order.
• A polished PDF and an editable Word document, so the council can circulate one and keep the other for its records.
• A compliance checklist showing point by point how the document meets the record-keeping requirements of the Strata Property Act.
• One included revision, in case the council wants a correction before distribution.

How the service works

1. Hold your meeting exactly as usual. Nobody attends, nothing is scheduled, and no equipment is needed.
2. Send in what you have. Typed notes, photographs of handwritten pages, the agenda, or an audio recording of the meeting. Any of them works; more material makes richer minutes.
3. Receive the finished documents. The completed minutes and checklist usually arrive within minutes, ready for council approval and distribution to owners inside the two-week window in Standard Bylaw 19.

Built around the Act, not just around tidy formatting

Section 35 of the Strata Property Act requires the corporation to keep minutes of council and general meetings, including the results of votes. Standard Bylaw 19 requires owners to be informed of council minutes within two weeks. Regulation 4.1 requires the minutes to be retained for at least six years. The service is built around those obligations: every document is prepared and checked against them, and the checklist that accompanies each meeting shows the result. Our plain-language guide to the legal requirements explains each rule.

What it costs

Founding-member pricing is $29 per month with one council meeting included every month, or $299 per year with twelve meeting credits to use any time. AGM or SGM minutes are $25 per meeting, audio transcription is $25 for the first hour of recording and $10 for each additional hour, and an additional standard meeting is $15. All prices are in Canadian dollars, extras are charged only when used, and there is no contract. The full details are on the pricing page.

Who uses the service

Self-managed councils use it so the secretary can retire the late-night write-up. Council secretaries use it to hand over the heaviest part of the role while keeping custody of the records. Property managers use it to make minutes consistent across every strata in their portfolio. If your strata simply wants its records professional, current, and defensible, this is the service that does that one thing well.

Questions councils ask

Does someone attend our meetings?

No. The council meets privately as always. The service works from the record you send afterwards.

Is our information kept private?

Your notes are used to prepare your documents and for nothing else. Finished minutes are delivered to your account, and what the council distributes remains entirely the council's decision. See the privacy policy for the full picture.

What if our notes are messy?

Messy notes are the normal case, not the exception. Fragments, abbreviations, and photographed scrawl are all workable. If something essential is genuinely missing, the minutes say so plainly rather than guessing.

What about AGMs and special general meetings?

Both are supported as a $25 extra per meeting, with the same checklist treatment. The AGM minutes guide covers what those minutes must contain.

Can we try it without committing?

Yes. The first council meeting is free, with no payment details required. You will see the finished document and the checklist before deciding anything.

This page is general information for BC strata councils, not legal advice. See the current text of the Strata Property Act and the Strata Property Regulation on BC Laws.

Related guides

What a Minute Taking Service Costs in Canada
Legal Requirements for Strata Minutes
Minute-Taking Guide
Free Minutes Template
Secretary Duties
Free Compliance Checker