Check your strata minutes against BC requirements

What this checker looks for

For a council meeting, the checklist covers the items a complete BC record should contain: the strata plan number and meeting title, the date, time, and location, which council members attended, confirmation of quorum, the call to order, approval of the previous minutes, the financial report, the next meeting date, and adjournment.

For an annual or special general meeting, the checklist expands to the items the Strata Property Act sets out for general meetings: proof of notice, registration of voters and proxies, quorum under section 48, the appointment of a chair, each resolution with its exact vote result, and for an AGM the budget approval and the election of council.

The full legal background is in our guide to what BC law requires of strata minutes, and the general-meeting rules are covered in the AGM and SGM minutes guide.

The rules behind the score

Section 35(1)(a) of the Strata Property Act requires every strata corporation to keep minutes of council and general meetings, including the results of any votes. Standard Bylaw 19 requires council to inform owners of council meeting minutes within two weeks, approved or not. The Strata Property Regulation requires minutes to be kept for at least six years, and section 36 gives owners and authorized buyers the right to copies within two weeks of asking.

Minutes that miss these marks surface at the worst times: during a sale, during a dispute, or at the Civil Resolution Tribunal, where minutes are usually the central evidence. A few missing items in every set of minutes adds up to a records problem that is expensive to fix years later.

Common questions

Is the checker really free?

Yes. The checker runs on this website's own checklist rules and costs nothing to use. You can check up to 15 sets of minutes per day. Preparing new minutes for you is our paid service, and your first meeting is free.

Do you keep a copy of the minutes I paste?

No. The text you paste is reviewed in the moment to produce your score and is not saved or shared. If you later ask us to prepare your minutes, the material you submit is stored in your account so we can produce your documents.

What are my minutes checked against?

The checklist is built from the record-keeping duties in section 35 of the Strata Property Act, the related regulation and standard bylaws, and the items that owners, buyers, and the Civil Resolution Tribunal routinely expect to see in a complete set of minutes.

My score is low. What should I do?

Start with the missing required items in your report, since those are the ones the Act and standard practice expect. If you would rather have it done for you, StrataMinutes can prepare a complete, professionally formatted version of any meeting. Your first meeting is free.