Strata Minutes Help Centre
Free guides, templates, and tools for British Columbia strata councils. Everything here is written in plain English, checked against the Strata Property Act, and free to use.
Check your minutes
Strata Minutes Compliance Checker
Paste a set of your past minutes and receive an instant score against BC record-keeping requirements, with a plain-English list of anything missing. No account needed.
Check your minutes now → GuideWhat BC Law Requires of Strata Minutes
Section 35 records, the two-week rule, six-year retention, and owners’ right to copies. The five rules every council should know.
Read the guide → Free toolDeadline and Voting Calculators
Pick a date, get the deadline: AGM notice dates, the two-week minutes rule, hearings, records requests, quorum, and whether a 3/4 vote passes.
Open the calculators → ServiceProfessional Minute-Taking Service
Would you rather not write them at all? Send in your rough notes after each meeting and receive complete, Act-compliant minutes with a checklist. First meeting free.
See how the service works →Minutes and meetings
How to Take Strata Meeting Minutes
What to write down during the meeting, what to leave out, and how to get the minutes finished the same week.
Read the guide → GuideAGM and SGM Minutes in BC
Notice, registration and proxies, quorum, resolutions with vote results, and the election of council.
Read the guide → GuideSpecial general meeting minutes, done properly
What special general meeting minutes must capture in BC: the 20 percent demand rule, two weeks of notice, quorum, and resolutions with exact vote results.
Read the guide → GuideHow strata minutes get approved, and what counts as a draft
Strata minutes in BC do not need approval before distribution. The two-week rule, how to mark drafts, and the right way to record corrections.
Read the guide → Free downloadStrata Meeting Agenda Templates (Word + PDF)
The standard council meeting order of business plus a complete AGM agenda, free to download as Word or PDF, with tips for keeping meetings under an hour.
Get the templates → GuideQuorum: when your strata meeting can lawfully decide things
Quorum for BC strata meetings explained: a majority of council members for council meetings, one third of eligible votes under section 48 for general meetings.
Read the guide → GuideMajority votes, three-quarter votes, and recording them properly
How voting works at BC strata meetings: one vote per strata lot, what majority and three-quarter votes actually mean, and why results must be recorded.
Read the guide → GuideProxies: letting someone vote in your place
How proxies work at BC strata meetings under section 56: written and signed appointments, what a proxy may do, restrictions, and recording proxies in minutes.
Read the guide → GuideVideo and phone strata meetings that still comply
BC stratas can meet by video or phone. What the Strata Property Act allows for electronic council and general meetings, and what belongs in the minutes.
Read the guide → GuideMeeting notice: the deadlines that make decisions stick
Two weeks written notice for general meetings, four hidden days for mail, and one week for council meetings. Get the clock right the first time.
Read the guide → GuideThe AGM checklist: eight weeks that run themselves
Financial statements within eight weeks of year end, the meeting within two months, notice 18 days out. AGM season worked backwards from meeting day.
Read the guide → GuideWho can sit in on a council meeting
Owners may attend council meetings as observers under Bylaw 17, with narrow exceptions for hearings and privacy. What observers may and may not do.
Read the guide → GuideFixing minutes without rewriting history
Corrections are moved and recorded at the next meeting. Why distributed minutes are never quietly edited, and wording that keeps the record credible.
Read the guide → GuideMinutes as evidence at the CRT
Strata disputes are decided on documents. What adjudicators look for in your minutes, and why gaps cut against the record keeper.
Read the guide →Templates and examples
Condo Board Minutes Template (Canada)
A jurisdiction-neutral board minutes template for condominium corporations anywhere in Canada, free as Word or PDF, with notes on provincial record-keeping rules.
Get the template → Free downloadFree Strata Minutes Template for BC
A council meeting minutes template built around the Strata Property Act, with every standard section in the right order. Free to download as a Word document or PDF.
Get the template → GuideSample Strata Council Minutes
A complete, finished example of professionally prepared council minutes, so you can see the standard.
Read the guide →Records and owners’ rights
How to Read Strata Minutes Before Buying
The red flags buyers miss in strata minutes: envelope trouble, looming levies, weak finances, and dysfunctional councils, with a free tool that scores the minutes for you.
Read the guide → GuideThe records your strata must keep, and for how long
Section 35 lists the records every BC strata must keep, and the regulation sets minimum retention periods: six years for minutes and books of account, and more.
Read the guide → GuideForm B: the certificate every sale asks for
The Form B Information Certificate under section 59: what it discloses, the attachments, the one-week deadline, the capped fee, and why errors bind the strata.
Read the guide → GuideForm F: proof the seller owes the strata nothing
The Form F Certificate of Payment under section 115: why a sale cannot register without it, the one-week deadline, and what counts as money owing.
Read the guide → GuideWhat stays out of the minutes: privacy for BC stratas
BC strata minutes are read by owners, buyers, and tribunals, and PIPA applies. What to leave out: names in enforcement, arrears, health and financial details.
Read the guide → GuideCouncil hearings: the four-week rule
Owners and tenants can require a hearing before council under section 34.1: the written request, the four-week deadline, and the one-week written decision.
Read the guide → GuideLetters to the council: keep, summarize, answer
Correspondence must be kept for two years and owners can request copies. How to minute a letter without pasting it into the record.
Read the guide → GuideHow to request strata minutes and records
Section 36 gives owners, tenants, and buyers a route to the record: two weeks, 25 cents per page, and a copy-and-paste request letter.
Read the guide →Strata finances
Strata fees: how they are set and collected
How BC strata fees are calculated from the budget and unit entitlement under section 99, when they can change, and how councils should handle arrears.
Read the guide → GuideSpecial levies that survive scrutiny
How a BC strata raises a special levy: the section 108 resolution, the three-quarter vote, payment schedules, separate accounting, and minutes that stand up.
Read the guide → GuideThe contingency reserve fund, demystified
BC CRF rules in plain English: the minimum contribution until the fund reaches 25 percent of the operating budget, and the votes required to spend from it.
Read the guide → GuideThe annual budget: propose, vote, record
How the BC strata budget is proposed with the AGM notice, amended and approved by majority vote, and what section 104 does if owners defeat it.
Read the guide → GuideDepreciation reports are no longer optional
Depreciation reports are now mandatory for most BC stratas: the waiver vote is gone, reports run on a five-year cycle, and deadlines are set by region.
Read the guide → GuideThe financial statement owners are owed every year
Fund balances, income, expenditures, and special levies accounted separately, prepared within eight weeks of year end and sent with the AGM notice.
Read the guide →Running your strata
Strata Property Act Changes and Deadlines
Mandatory depreciation reports with 2026 and 2027 deadlines, permanent electronic meetings, and the end of rental restrictions: what changed and what your council must do.
See the deadlines → GuideWho does what on a strata council
Who does what on a BC strata council: electing officers after the AGM, the duties of president, vice president, treasurer, and secretary, and the standard of care.
Read the guide → GuideThe strata secretary’s job, in plain terms
The strata council secretary role in BC: minutes within two weeks, custody of section 35 records, notices with correct periods, and ways to lighten the job.
Read the guide → GuideSelf-managed and doing it properly
Thousands of BC stratas run without a property manager. The duties that never go away, the annual calendar, and the systems that keep volunteers sane.
Read the guide → GuideBylaws or rules: choosing the right instrument
The difference between BC strata bylaws and rules: what each can regulate, the 3/4 vote and Land Title filing for bylaws, and ratification for rules.
Read the guide → GuideEnforcing bylaws without creating a bigger problem
Fines that stick in BC follow section 135: written particulars of the complaint, a chance to answer, a hearing if requested, and minutes at every step.
Read the guide → GuideTwo policies, one building: strata insurance basics
What a BC strata corporation must insure at full replacement value under section 149, how deductibles land on owners, and what belongs in minutes and the AGM.
Read the guide → GuideThe CRT: where strata disputes end up
Most BC strata disputes go to the Civil Resolution Tribunal: the stages from Solution Explorer to adjudication, typical claims, and why minutes decide cases.
Read the guide → GuideConflict of interest: disclose, abstain, leave the room
Section 32 sets three steps for council members with an interest in a matter, and the minute wording that protects everyone in the room.
Read the guide → GuideRemoving a council member lawfully
A majority vote of owners at a general meeting under Bylaw 11, a replacement elected the same day, and minutes that record the vote without the grievances.
Read the guide → GuideSmall stratas: the same rulebook, lighter habits
Duplexes and triplexes follow the same Act: minutes, records, AGMs, and the two-week rule. What changes below four lots, and what never does.
Read the guide → GuideSections and types: two tools, different paperwork
Sections create separate executives with their own minutes and budgets. Types only split certain costs. How to tell which your building has.
Read the guide →Rather not do any of this yourself?
StrataMinutes turns your council's rough notes into complete, professionally formatted minutes that meet the requirements of the Strata Property Act, usually within minutes. Every document comes with a compliance checklist.
No payment details needed for your first council meeting.
Can't find what you need? Write to us at clientsupport@strataminutes.ca and a real person will reply.