StrataMinutes for strata management companies
One company account, one monthly invoice, and a Manager seat for each of your strata managers. Every seat prepares ten meetings of complete Strata Property Act minutes a month. Volume pricing from $119 per seat.
Who company accounts are for
Company accounts are for strata management brokerages whose managers prepare council and general meeting minutes for the strata corporations they manage. Minutes are one of the largest recurring demands on a strata manager's time, and most of that time is spent after the meeting has ended: turning notes into a record that meets section 35 of the Strata Property Act, then getting it to owners within the two weeks Standard Bylaw 19 allows.
With a company account, the company pays one monthly invoice and decides which managers have a seat. Each manager signs in with their own email address and sends us their meeting notes; complete, consistently formatted minutes come back, usually within minutes, with a compliance checklist.
Working on your own? An individual strata manager or administrator can use the Manager plan instead: $149 a month for ten meetings, with the first month free.
How a company account works
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Choose your number of seats
Pay the first month by card through Stripe's secure checkout. Your company is the customer on every invoice.
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Give each seat to a manager
On your company page, enter each manager's work email address. They receive an email letting them know their seat is ready.
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Managers sign in with their own email
There are no passwords to share or reset: each sign-in uses a 6-digit code sent to the manager's own address. From there, a seat works exactly like the individual Manager plan.
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Manage seats whenever you need to
Move a seat to a new manager, add seats, or remove seats from your company page at any time. Invoices, the company card, and cancellation are under Manage Billing.
Your company account
Held by the person who signs up, for example your office manager or principal.
- Pays one invoice
- Adds and removes seats
- Chooses who holds each seat
Seats
Each seat carries ten meetings a month.
Managers
Each seat belongs to one email address.
They sign in with their own email and prepare minutes as usual.
Who controls what
A company account controls the seats it pays for, and nothing else. Managers use their seats exactly as they would their own membership.
| Action | Company account holder | Manager on a seat |
|---|---|---|
| Buy, add, or remove seats | Yes | No |
| Choose which manager holds each seat | Yes | No |
| Pay the monthly invoice, update the company card, download invoices | Yes | No |
| Sign in with their own email address | Yes | Yes |
| Prepare minutes (ten meetings a month per seat) | Only if they also hold a seat | Yes |
| See how many meetings each seat has left this month | Yes | Their own seat |
| Read the minutes a manager prepares | No | Their own |
| Change or cancel a manager's own, separately paid membership | No | Their own |
| Close the company account | Yes | No |
A manager's own membership stays theirs. If one of your managers already pays for StrataMinutes themselves, your company cannot see, change, or cancel that membership. Once they hold a company seat, their meetings use the company seat first, and they can cancel their own membership from their dashboard whenever they choose.
Pricing
Every seat on the account is billed at the price of the tier your total number of seats falls in. Prices are per seat, per month, in Canadian dollars.
| Seats on the account | Price per seat, per month | Example monthly total | Compared with the individual Manager plan |
|---|---|---|---|
| 1 seat | $149 | $149 | Same price |
| 2 to 4 seats | $139 | 3 seats: $417 | Save $10 a seat (7%) |
| 5 to 9 seats | $129 | 6 seats: $774 | Save $20 a seat (13%) |
| 10 to 50 seats | $119 | 15 seats: $1,785 | Save $30 a seat (20%) |
| More than 50 seats | Request a quote using the form below | ||
Company accounts do not include a free month: every seat is active, with its full ten meetings, from the day you sign up. The individual Manager plan ($149 a month) is the way to try StrataMinutes free for a month first.
What each seat includes
- Ten meetings prepared every month, from typed notes, Word documents, PDFs, or photos of handwritten pages.
- A polished PDF and an editable Word document for every meeting, formatted consistently across all of your strata corporations.
- A compliance checklist with every set of minutes, noting anything the record should include.
- One revision per meeting, requested in plain English.
The usual per-meeting fees apply on company seats, exactly as for every member:
| Item | Fee |
|---|---|
| Annual or special general meeting (AGM or SGM) minutes | $25 per meeting |
| Audio recording transcription, first hour | $25 per meeting |
| Each additional hour of audio | $10 per hour |
| Meetings beyond a seat's ten in a month | $15 per meeting |
Fees are paid by card when the meeting is submitted. Unused meetings do not carry over to the next month.
When a manager joins or leaves
When a manager joins, give them a vacant seat, or add a seat. They can start straight away.
When a manager leaves, move their seat to their replacement. The seat's remaining meetings for the month go with it: a seat's meetings belong to the seat, not the person, so moving a seat never adds or loses meetings.
Use company email addresses. Sign-in codes are sent to the address on the seat. When seats are given to company mailboxes, access stays with your company when someone moves on. Minutes a manager has already prepared remain in the account they were prepared under, so keep your official copies in your usual records system, as you do today.
Billing and invoices
- One invoice a month for all seats, charged to the company card. Stripe emails each invoice, and your full invoice history is under Manage Billing on your company page.
- Adding seats: you are charged today for the rest of the current month, and the new seats receive a matching share of that month's meetings. From the next billing date they have the full ten.
- Removing seats: the seat keeps working until the end of the month already paid for, then comes off your next invoice. There are no refunds for part months. You can change your mind and keep the seat any time before the month ends.
- Closing the account: cancel under Manage Billing. Every seat stays active until the end of the month already paid for.
- If a payment fails, seats pause until the company card is updated, and resume as soon as the invoice is paid.
Privacy and your clients' records
Meeting records contain personal information about owners and residents, and we treat them accordingly, under British Columbia's Personal Information Protection Act.
- Each manager's minutes are visible only in that manager's account.
- Your company page shows the email address on each seat and how many meetings each seat has left, never the contents of any meeting.
- Meeting materials are used only to prepare the minutes and compliance checklist. They are never sold or shared. See our privacy policy.
Set up your company account
Try it with one manager first
The individual Manager plan is $149 a month with ten meetings, and the first month is free, with three meetings to try. A manager can start it today and your company can move to a company account whenever you are ready.
More than 50 managers, or questions?
Send us a few details and we will reply by email with a quote for larger firms, invoicing arrangements, or anything else you need to know.
Questions
Can our managers sign in with their own email addresses?
Yes. Each seat is given to an email address, and the manager signs in with it using a 6-digit code sent to that address. We recommend company email addresses, so access stays with your company when someone leaves.
What if a manager already has their own StrataMinutes membership?
It stays theirs. Your company cannot see, change, or cancel a membership it did not buy. While they hold a company seat, their meetings use the company seat first, and they can cancel their own membership whenever they choose.
Can we see the minutes our managers prepare?
No. Each manager's minutes are visible only in that manager's account. Your company page shows who holds each seat and how many meetings each seat has left, never meeting contents.
Do unused meetings carry over?
No. Each seat starts every billing month with ten meetings.
Is there a contract or minimum term?
No. Company accounts are month to month. Removed seats and closed accounts stay active until the end of the month already paid for.
Does anyone attend our meetings?
No. Your managers run meetings as they always have, then send us their notes, agenda, or recording afterwards. See how it works.
StrataMinutes prepares draft minutes from the materials provided. It is not a law firm and does not provide legal advice. Minutes remain drafts until approved by the council or ownership in the usual way. See the Terms of Service.