AGM minute taking service for BC strata corporations
The annual general meeting is the one set of minutes every owner, buyer and lender reads. It is also the longest and the easiest to get wrong. You can hand it off.
Last reviewed November 10, 2026, against the current Strata Property Act, Strata Property Regulation and Standard Bylaws on BC Laws.
The short answer
StrataMinutes prepares AGM and SGM minutes for BC strata corporations from your notes, your voting tally or a recording of the meeting. You receive complete minutes in the Standard Bylaw 28 order of business, with every resolution quoted, every vote result recorded and the new council listed, as PDF and Word with a compliance checklist. For members, a general meeting is $25 on top of the membership, and the first month of membership is free.
Why AGM minutes are different
Council minutes are read by owners. AGM minutes are read by everyone: owners, tenants, purchasers and their agents, lenders, insurers and, in a dispute, the Civil Resolution Tribunal. They record the decisions only the owners can make: the budget, special levies, bylaw amendments, contingency reserve spending and the election of council.
They are also harder to write.
- Every resolution must be set out as it appeared in the notice, with any amendment made at the meeting.
- The result of every vote must be recorded, with the numbers for and against where a precise count was requested (Standard Bylaw 27).
- The threshold matters: majority, 3/4, 80% or unanimous. The minutes should show the threshold was met.
- Quorum, proxies and voting cards issued need to be stated.
- The insurance report and the budget approval are required items of business at an AGM.
A missing count on a 3/4 resolution is the kind of gap that leads to a challenge.
What you receive
- Complete minutes in the order of business set by Standard Bylaw 28: certification of proxies and quorum, proof of notice, approval of the agenda, approval of previous minutes, unfinished business, reports, ratification of rules, insurance report, budget, new business, election of council, termination.
- Each resolution quoted in full with its result and count.
- The names of the council members elected.
- A PDF for distribution and a Word copy for any corrections.
- A compliance checklist showing how the document measures up.
- One included revision.
You can see a full example on our sample AGM minutes page.
StrataMinutes can take this off your plate. AGM coming up? Start your free month now, try the service on a council meeting first, and have it ready for the AGM. Start with your next meeting.
What to send us
You do not need tidy notes. Useful material includes:
- The notice of meeting and agenda, with the resolutions as circulated.
- The registration or sign-in summary: lots represented in person and by proxy.
- The tally for each vote.
- Rough notes of anything else decided, and the election results.
- Optionally, an audio recording of the meeting.
Paste or upload it on the home page, choose the AGM or SGM meeting type, and the finished minutes usually arrive within minutes. If something essential is missing from what you sent, the minutes say so plainly instead of guessing.
What it costs
| Item | Price |
|---|---|
| Membership (founding price) | $29 a month, or $299 a year |
| AGM or SGM minutes | $25 per meeting |
| Audio recording, first hour | $25 per meeting |
| Each additional hour of audio | $10 per hour |
All prices are in Canadian dollars and extras are charged only when used. A two-hour AGM prepared from a recording is therefore $25 for the general meeting, $25 for the first hour of audio and $10 for the second hour, on top of the membership. By comparison, firms that send a person to attend the meeting usually bill by the hour with a minimum charge. See what minute-taking services cost.
Timing around your AGM
An AGM must be held no later than two months after the fiscal year end (section 40). The Act does not set a deadline for distributing general meeting minutes the way Standard Bylaw 19 does for council minutes, but owners must be informed of any change to strata fees within two weeks of the meeting where the budget passed (section 106), and good practice is to send the minutes at the same time. Having the minutes back the same day makes that easy.
For strata managers
Managers with several AGMs in the same season can use the Manager plan, $149 a month with ten meetings included, or a company account with a seat for each manager. The same $25 general meeting fee applies.
Questions councils and owners ask
Does someone from StrataMinutes attend our AGM?
No. The minutes are prepared from the notes, tallies or recording you send afterwards. That is why the price is a small fraction of an attending service.
Can you prepare SGM minutes as well?
Yes. Special general meetings are handled the same way and at the same $25 fee.
What if our AGM was held electronically?
That works well. A recording from the meeting platform can be uploaded as audio. See electronic meetings.
Do AGM minutes need to be approved before they are sent out?
No. They are approved at the next general meeting, which may be a year away. Send them as draft minutes soon after the meeting.
Is the first month really free?
Yes. A card is needed to start, nothing is charged for 30 days, and you can cancel anytime before then. The $25 general meeting fee applies if you use it during the free month.
Your AGM minutes, done properly, this week
Send your notes, tally sheets or recording after the meeting and receive complete AGM minutes ready to send to owners. General meetings are $25 for members.
Free for 30 days, then $29 a month. Cancel anytime.
For a 30-lot strata, that is under $1 a lot each month. Have the strata pay: free council approval kit.
This page is general information for BC strata corporations, not legal advice. Your strata's own filed bylaws may differ from the Standard Bylaws. See the current text of the Strata Property Act and the Strata Property Regulation on BC Laws.
Related guides
AGM Minutes
AGM Minutes Sample
AGM Checklist
Minute-Taking Service
AGM Order of Business
Recording to Minutes